GDPR & Data Protection Services

Data Retention Review

A practical review of how long personal data is kept, why it is retained and where improvements are needed.

Data Retention Review

Overview

Organisations frequently retain personal information because nobody has made a clear decision about when it should be deleted. Over time, this creates unnecessary volumes of historic employee, customer, supplier and operational information.

The Data Retention Review helps the organisation understand its current approach and identify where retention periods, ownership and deletion processes need to be clearer. It is intended as a practical review rather than an exhaustive exercise cataloguing every individual record held by the organisation.

Enquire using the form here and one of our DPOs will get back to you today.

Services Enquiry Form

Please Note: We need to collect your information to respond to your request. You can read more about what we do with the information we collect and how we use it in our privacy policy.

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This service is for:

Organisations without a formal retention schedule
Businesses with large volumes of historic information
HR and records-management teams
Organisations moving or replacing major systems
SMEs that have never formally reviewed retention
Organisations with existing schedules that require updating

OSP will:

Review the existing retention policy or schedule
Discuss key categories of personal information
Review how retention decisions are made.
Identify obvious gaps and inconsistencies
Recommend appropriate areas for further action
Where agreed, help structure or update a practical retention schedule

You will:

Provide existing documentation
Identify the main categories of records it holds
Provide operational input from relevant departments
Confirm any statutory, contractual or business requirements affecting retention
Implement deletion or system configuration changes

Typical delivery:

1–2 weeks, usually involving a discovery session and desktop review

Service takeaways:

Retention findings
Updated or recommended retention framework within the agreed scope
Service badge and certificate

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